Communications Intern, Humanitarian Response Division

Job Title: Communications Intern, Humanitarian Response Division

Location: Geneva, Switzerland (Remote work available)

Employer: United Nations Population Fund

Duration: 6 months, Full-time

Application Deadline: April 17, 2024

About GBV AoR:

The Gender-Based Violence Area of Responsibility (GBV AoR) Coordination Team, based in Geneva, plays a crucial role in global level coordination for Gender-Based Violence in emergency contexts. With 29 activated clusters in emergency situations, GBV AoR collaborates with UN and international humanitarian agencies to enhance the effectiveness and accountability of humanitarian responses, focusing on prevention, risk mitigation, and response to all forms of gender-based violence. The GBV AoR, led by the United Nations Population Fund (UNFPA), operates within the Protection Cluster as an inter-agency body under the IASC cluster approach.

Position Overview:

As a Communications Intern within the GBV AoR Coordination Team, you will work closely with the GBV AoR Global Coordinator and collaborate with Communication and Programme colleagues. Your primary responsibilities will include supporting various aspects of GBV AoR’s activities, including field support, partner communication, and knowledge management.

Key Responsibilities:

• Content Management: Assist in maintaining and updating the GBV AoR website with the latest resources, upcoming events, and field operation information.
• Social Media Engagement: Populate and manage GBV AoR communication channels, including YouTube, Twitter, and Facebook.
• Monthly Updates: Support the development of Monthly Updates on GBV AoR activities across different regions and contexts.
• Meeting Coordination: Organize, schedule, and attend GBV AoR Monthly Calls, meetings with core members, and regional teams.
• Documentation: Document discussions and decisions made in meetings and calls, and share associated reports with relevant stakeholders.
• Data Gathering: Assist in gathering data, monitoring results, and disseminating information on emerging issues related to field operations.
• Guidelines and Tools: Support in updating GBV AoR’s guidelines and tools as needed.
• Additional Duties: Undertake any other duties as requested by the supervisor.

Qualifications:

• Education: Recent graduate or currently enrolled in an advanced university degree in social sciences, international development, or related field, or active enrollment in a Master’s programme.
• Experience: Preferably possess field experience in humanitarian settings. Proficiency with Microsoft Word, Excel, and Google Sheets.
• Language Skills: Fluency in English is required, knowledge of another UN language is an asset.
• Competencies: Strong communication skills, ability to draft communication materials for different audiences. Proficiency in managing website creation apps and basic graphic editing skills are desirable.

Learning Elements:

Upon completion of the internship, you can expect to:

• Gain an increased understanding of the UN system, specifically UNFPA’s mandate.
• Understand humanitarian structures and the cluster system.
• Apply GBV core principles in humanitarian settings.
• Identify appropriate communication channels to share important messages in humanitarian settings.
• Work effectively as a team member in a multicultural environment.

Financial Aspects:

Interns receive a stipend in line with UNFPA policy. Other costs associated with participation must be assumed by the nominating institution or the interns themselves, including living expenses, accommodation, and travel. Medical insurance is mandatory for the duration of the internship.

Diversity and Equal Opportunity:

UNFPA is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are encouraged to apply.

How to Apply:

Please send your application and a short letter of motivation with “Gender-Based Violence Area of Responsibility (GBV AoR) Intern” quoted in the subject line to ho-recruitment@unfpa.org by April 17, 2024. Late applications will not be accepted. Only shortlisted candidates will be contacted.

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Sample Cover Letter for a Communications Intern Position

Hiring Manager

United Nations Population Fund

Geneva, Switzerland

Dear Hiring Manager,

I am writing to express my interest in the Communications Intern position within the Humanitarian Response Division at the Gender-Based Violence Area of Responsibility (GBV AoR), as advertised. With a recent [mention your degree or current enrollment status] in [mention your field of study] and a passion for humanitarian work, I am excited about the opportunity to contribute to such a vital cause.

Throughout my academic and professional journey, I have honed my skills in [mention relevant skills or experiences]. My experience with [mention any relevant experiences, such as volunteer work or internships] has equipped me with the ability to [mention specific abilities or achievements]. I am particularly drawn to this internship as it offers the chance to apply my skills in [mention areas of interest related to the position].

I am impressed by the impactful work that the GBV AoR does in coordinating responses to gender-based violence in emergency contexts. I am eager to support the team in maintaining communication channels, organizing meetings, and contributing to knowledge management initiatives. As a strong communicator with a keen eye for detail, I am confident in my ability to make meaningful contributions to the team.

Thank you for considering my application. I am excited about the possibility of joining the GBV AoR Coordination Team and contributing to the important work of the United Nations Population Fund. I am available for an interview at your earliest convenience and can be reached at [your phone number] or [your email address].

Sincerely,

[Your Name]

Possible Communications Intern Interview Questions With Example Answers:

1. Can you tell us about your experience with managing website content? Example Answer: “In my previous role as a communications assistant, I was responsible for updating and maintaining our organization’s website. I used content management systems like WordPress to upload new content, ensure proper formatting, and optimize pages for SEO.”
2. How do you approach drafting communication materials for different target audiences? Example Answer: “When creating communication materials, I always consider the preferences and needs of the target audience. I tailor the messaging, tone, and format to resonate with their interests and demographics.”
3. Can you provide an example of a successful social media campaign you’ve managed? Example Answer: “In my previous internship, I spearheaded a social media campaign to raise awareness about [mention the campaign topic]. By leveraging engaging visuals, interactive polls, and targeted hashtags, we saw a significant increase in engagement and followers.”
4. How do you stay updated on emerging trends and best practices in communication and digital marketing? Example Answer: “I regularly follow industry blogs, attend webinars, and participate in online courses to stay informed about the latest trends and best practices in communication and digital marketing. I also enjoy networking with professionals in the field to exchange insights and ideas.”
5. How do you handle tight deadlines and manage competing priorities? Example Answer: “I thrive in fast-paced environments and am adept at prioritizing tasks to meet deadlines. I use time management tools like [mention any tools you use] to organize my workflow and ensure that I stay on track with deliverables.”
6. Can you share an experience where you had to collaborate with colleagues from diverse backgrounds? Example Answer: “During my university group project, I collaborated with team members from various cultural and academic backgrounds. Despite our differences, we effectively communicated, respected each other’s perspectives, and successfully achieved our project goals.”
7. How do you handle constructive feedback and incorporate it into your work? Example Answer: “I welcome constructive feedback as an opportunity for growth and improvement. I actively seek feedback from supervisors and colleagues, carefully consider their suggestions, and use them to refine my skills and enhance my work.”
8. What do you consider the most challenging aspect of working in a humanitarian setting, and how do you overcome it? Example Answer: “One of the most challenging aspects of working in a humanitarian setting is navigating complex socio-political dynamics and addressing the urgent needs of vulnerable populations. To overcome this challenge, I prioritize empathy, cultural sensitivity, and collaboration with local stakeholders to ensure that our interventions are culturally appropriate and sustainable.”
9. How do you ensure accuracy and attention to detail in your work, especially when dealing with sensitive information? Example Answer: “I maintain a meticulous approach to my work, double-checking facts, figures, and sources to ensure accuracy. When handling sensitive information, I adhere to strict confidentiality protocols and take extra precautions to safeguard data privacy and security.”
10. Why do you want to work specifically with the GBV AoR, and how do you envision contributing to its mission? Example Answer: “I am passionate about advocating for gender equality and combating gender-based violence, which aligns closely with the mission of the GBV AoR. I am eager to leverage my communication skills and humanitarian mindset to support the team in raising awareness, fostering collaboration, and driving positive change in emergency contexts.”

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We wish you the best in your application process. Our organization is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal opportunity employer and do not charge any application/recruitment fees, whether refundable or not.