HABITAT FOR HUMANITY KENYA HR INTERN 2024

HABITAT FOR HUMANITY KENYA HR INTERN 2024

MONTHLY SALARY UP TO: Competitive, Dependent on Experience
CHECK VACANCY, POST, AGE, QUALIFICATION AND APPLICATION PROCEDURE

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Job Summary:

Join Habitat for Humanity Kenya (HFH Kenya), a leading national non-profit organization dedicated to providing decent and affordable housing solutions. We’re seeking a dedicated HR Intern to work closely with our Human Resource Manager, contributing to various HR functions to support our mission of building homes, communities, and hope.

Duration of Internship:

Until 30 June 2024 with possibility of extension based on funding availability.

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Key Responsibilities:

• Recruitment Support: Assist in all aspects of recruitment processes, from job advertisements to coordinating interviews and selection procedures.
• Onboarding Assistance: Support the orientation and onboarding processes for new staff members, ensuring a smooth transition into the organization.
• Staff Welfare: Provide assistance with staff welfare matters as requested, fostering a positive work environment.
• Contract Management: Monitor staff contract expirations and end of probation periods, advising relevant stakeholders in a timely manner.
• HR Documentation: Manage employee records, contracts, and policies, ensuring confidentiality and compliance with regulations.
• Data Management: Generate HR data and reports, including leave utilization, to support decision-making processes.
• Training Coordination: Assist in managing the training calendar and ensuring timely delivery of training sessions.
• Employee Engagement: Support employee engagement activities and events to promote a positive organizational culture.
• Benefits Administration: Assist with tasks related to benefits administration, including enrollment, claims, and inquiries.
• Research and Improvement: Conduct research on HR best practices and contribute ideas for process improvements to enhance HR operations.

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Key Performance Measures/Indicators:

• Timely filling of vacant positions.
• Effective onboarding of new staff for seamless integration.
• Efficient management of staff records and documentation.
• Timely follow-up on HR functions, reporting, and feedback.

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Qualifications:

• Degree in Human Resources or Business Administration with a specialization in Human Resources.
• Registered member of IHRM with good standing.
• Certified Human Resource Professional Course (CHRP) foundation level.
• Proficiency in MS Word, Excel, and PowerPoint.

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Knowledge, Skills & Abilities Required:

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Understanding of HR principles, best practices, and employment laws.
• Ability to handle sensitive information with confidentiality and professionalism.
• Analytical and problem-solving skills.
• Ability to work independently or as part of a team.
• Integrity, honesty, and possession of a Certificate of Good Conduct.

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Experience:

• Not more than 1 year of prior work experience in a fast-paced HR environment.
• Familiarity with HR procedures and practices.

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Other Information:

• Willingness to uphold Christian principles of HFH Kenya.
• Ability to work long and odd hours, including weekends.
• Commitment to confidentiality and integrity.

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How to Apply:

If you meet the above specifications, please submit your CV & motivation letter as a single file by 19 April 2024 to: hr@hfhkenya.org

Subject of the Email: HR INTERN

Note: Only shortlisted candidates will be contacted due to the expected high volume of applications

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Equal Opportunity Employer Statement:

Habitat for Humanity Kenya is an equal opportunity employer. We make employment decisions without regard to race, religion, color, sex, national origin, age, or disability.

Data Privacy Notice:

Your personal data will be used solely for the recruitment process and treated confidentially. By submitting your application, you consent to the use of your personal data by HFH Kenya for recruitment purposes only.

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SAMPLE COVER LETTER FOR AN HR INTERN

Dear [Recipient Name],

I am writing to express my interest in the HR Intern position at Habitat for Humanity Kenya, as advertised. With a degree in Human Resources and a strong foundation in HR principles, I am excited about the opportunity to contribute to your mission of providing decent and affordable housing solutions.

During my academic studies, I developed a comprehensive understanding of recruitment processes, employee onboarding, and HR documentation management. My coursework, coupled with my internship experience, has equipped me with the necessary skills to support your HR team effectively.

I am particularly drawn to Habitat for Humanity Kenya’s commitment to upholding Christian principles and providing equal opportunities to all individuals. I am eager to leverage my skills and contribute to the organization’s success while adhering to the highest standards of integrity and confidentiality.

Thank you for considering my application. I am looking forward to the possibility of contributing to Habitat for Humanity Kenya’s impactful work. Please find my attached CV for your review.

Warm regards,

[Your Name]

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Possible HR Intern Interview Questions With Answers:

1. Question: Can you describe your understanding of HR best practices? Answer: Yes, my understanding of HR best practices includes effective recruitment strategies, comprehensive onboarding processes, and efficient HR documentation management to ensure compliance with regulations.
2. Question: How do you prioritize tasks in a fast-paced HR environment? Answer: I prioritize tasks by assessing their urgency and importance, utilizing tools like task lists and calendars to stay organized. Communication with team members and stakeholders also helps in managing priorities effectively.
3. Question: How do you handle confidential information in the workplace? Answer: I handle confidential information with the utmost care and professionalism, ensuring that access is limited to authorized individuals only. I understand the importance of confidentiality in maintaining trust and integrity within the organization.
4. Question: Can you give an example of a time when you contributed to process improvement in HR? Answer: Certainly. In my previous internship, I noticed inefficiencies in the recruitment process and suggested implementing an applicant tracking system. This resulted in a more streamlined process, reducing the time to fill vacancies and improving candidate experience.
5. Question: How do you stay updated on changes in employment laws and regulations? Answer: I stay updated on changes in employment laws by regularly attending seminars, workshops, and webinars offered by reputable organizations. I also subscribe to relevant newsletters and follow reputable sources online to stay informed.
6. Question: How do you approach conflict resolution in the workplace? Answer: I approach conflict resolution by actively listening to all parties involved, understanding their perspectives, and facilitating open communication. I strive to find mutually acceptable solutions that address the underlying issues while maintaining positive working relationships.
7. Question: Can you describe a challenging situation you encountered in a previous HR role and how you handled it? Answer: In a previous role, I faced a situation where there was a discrepancy in employee leave balances. I conducted a thorough investigation, identified the root cause, and implemented corrective measures to rectify the issue. I also communicated transparently with the affected employees to address their concerns.
8. Question: How do you ensure compliance with data privacy regulations in HR? Answer: I ensure compliance with data privacy regulations by strictly adhering to data protection policies and procedures. This includes obtaining necessary consent, limiting access to personal data, and implementing security measures to prevent unauthorized disclosure.
9. Question: How do you approach diversity and inclusion in the workplace? Answer: I approach diversity and inclusion by fostering a culture of respect, acceptance, and belonging. This includes promoting diversity in recruitment, providing equal opportunities for all employees, and implementing initiatives to celebrate cultural differences.
10. Question: Why are you interested in joining Habitat for Humanity Kenya? Answer: I am passionate about Habitat for Humanity Kenya’s mission of providing decent and affordable housing solutions to low-income families. I admire the organization’s commitment to making a positive impact in the community, and I am eager to contribute my skills to furthering this mission.

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We wish you the best in your job search and thank you for considering a career with Habitat for Humanity Kenya. We are committed to attracting and retaining the best employees from all backgrounds in our efforts to become a better development partner. As an equal opportunity employer, we do not charge any application/recruitment fee, whether refundable or not.