HUMAN RESOURCE ASSISTANT – Borana Conservancy

HUMAN RESOURCE ASSISTANT – Borana Conservancy

Position Title: Human Resource Assistant
Location: Borana Conservancy
Reporting to: Human Resource Officer
Salary: Competitive salary based on qualifications & experience

Key Duties and Responsibilities:

Recruitment Coordination:

• Assist in coordinating recruitment efforts, including job postings, candidate screening, and interview scheduling.
• Support the organization in performing background checks with respect to recruitment processes.

Documentation and Record-keeping:

• Assist in drafting employment contracts, offer letters, and other recruitment-related documents, ensuring legal compliance.
• Compile and maintain employee documentation and records, keeping the employee database up to date.
• Accurately organize and maintain employee files and confidential documents, either electronically or physically.
• Collaborate with HR Officer to document all transfers, staff changes, and terminations.

Offboarding and Administrative Support:

• Manage the offboarding process, including administration of exit interviews and knowledge transfer.
• Provide administrative support for the HR department, including filing and other assigned duties.
• Conduct file audits to collect and maintain all required documents in employee files.

Reporting and Compliance:

• Prepare periodic reports on the overall HR status of programs.
• Support in preparing necessary information for timely staff payroll preparation.
• Ensure adherence to employment laws, company policies, and data protection regulations.
• Communicate policy changes and updates to employees, ensuring understanding and compliance.

Employee Relations and Guidance:

• Support in resolving employee relations issues, including investigations, disciplinary actions, and conflict resolution.
• Provide guidance to management and employees on HR policies and procedures.

Minimum Qualifications, Skills, Competencies and Experience:

• Bachelor’s degree/Diploma in Human Resources.
• Member of IHRM in good standing.
• At least 3 years’ experience as an HR Assistant or in a similar capacity.
• Knowledge of relevant Employment and labor relations laws in Kenya and HR best practices.
• Proficiency in Microsoft Office.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality and professionalism.

How to Apply:

If you are up to the challenge and possess the necessary qualifications and experience, please send your CV and Cover Letter quoting the job title in the email subject to hr@borana.co.ke by 23rd April 2024.
Please note that only shortlisted candidates will be contacted. Borana Ranch Ltd is an equal opportunity employer.

SAMPLE COVER LETTER FOR A HUMAN RESOURCE ASSISTANT

Dear Hiring Manager,

I am writing to express my interest in the Human Resource Assistant position at Borana Ranch Ltd, as advertised. With a Bachelor’s degree in Human Resources and over three years of experience in HR roles, I am excited about the opportunity to contribute to your team.

During my previous roles, I have developed strong recruitment coordination skills, including posting job ads, screening candidates, and scheduling interviews. My experience also includes maintaining employee records, conducting file audits, and ensuring compliance with employment laws and company policies.

I am particularly drawn to Borana Ranch Ltd because of its commitment to excellence and its reputation as an equal opportunity employer. I am eager to bring my expertise in HR best practices to support the organization’s goals and contribute to its success.

Thank you for considering my application. I am looking forward to the opportunity to discuss how my skills and experience align with the needs of your team.

Sincerely,
[Your Name]

HOW TO BE A SUCCESSFUL APPLICANT FOR THE HUMAN RESOURCE ASSISTANT ROLE

1. Tailor your CV and cover letter to highlight relevant skills and experiences.
2. Demonstrate knowledge of HR best practices and relevant employment laws in your application materials.
3. Showcase your ability to handle confidential information with professionalism and discretion.
4. Highlight your organizational and multitasking skills, emphasizing attention to detail.
5. Prepare for potential interview questions by practicing responses that showcase your HR knowledge and interpersonal skills.
6. Research Borana Ranch Ltd and its culture to align your application with the company’s values and goals.
7. Follow application instructions carefully, including submitting documents by the specified deadline.
8. Be proactive in seeking feedback and addressing any areas for improvement in your application.
9. Network with professionals in the HR field to gain insights and stay updated on industry trends.
10. Maintain a positive attitude and be enthusiastic about the opportunity to join Borana Ranch Ltd.

Possible Human Resource Assistant Interview Questions With Answers:

1. Can you describe your experience with recruitment coordination and candidate screening? Answer: In my previous role, I was responsible for posting job ads, reviewing resumes, and conducting initial screenings to identify qualified candidates. I also coordinated interview schedules and assisted with background checks to ensure thorough candidate evaluations.
2. How do you prioritize tasks and manage multiple responsibilities in a fast-paced environment? Answer: I prioritize tasks based on deadlines and importance, utilizing organizational tools such as to-do lists and calendars. I also communicate effectively with team members to ensure alignment on priorities and collaborate to meet objectives efficiently.
3. How do you handle sensitive employee information while maintaining confidentiality? Answer: I understand the importance of handling confidential information with discretion and professionalism. I adhere to company policies and relevant regulations, ensuring that sensitive data is safeguarded and accessed only by authorized personnel.
4. Can you provide an example of a time when you resolved a conflict between employees? Answer: In a previous role, I facilitated a constructive dialogue between two team members who had conflicting perspectives on a project. By actively listening to their concerns, identifying common ground, and proposing solutions, I was able to resolve the conflict and foster collaboration.
5. How do you stay updated on changes in employment laws and HR best practices? Answer: I regularly participate in professional development opportunities, such as workshops and webinars, to stay informed about industry trends and regulatory updates. I also leverage resources such as professional associations and online forums to access relevant information and insights.

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We wish you the best in your application process! Borana Ranch Ltd is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal opportunity employer and do not charge any application/recruitment fee, whether refundable or not.