HIRING: Operations & Finance Specialist – REMOTE

Operations & Finance Specialist

Job Title: Operations & Finance Specialist

Location: Berkeley, CA / Delhi, IN / Lagos, NG / Jakarta, PH / Mexico City, MX – Remote OK

Position Type: Flexible. Full-Time.

Salary: $60k – $80k

Apply To Position: Apply Now

Introduction

The Fossil Fuel Non-Proliferation Treaty Initiative is at the forefront of addressing one of the most pressing global challenges—climate change. With the aim to curb the overproduction of fossil fuels and pave the way for a sustainable future, we champion a new international mechanism that complements the Paris Agreement. Join us in our mission to hold governments accountable and foster a just transition towards a greener world.

The Position

Are you passionate about social and environmental justice? We are seeking a Finance and Operations Specialist to join our dynamic global team. As a proactive, organized, and adaptable individual, you will play a pivotal role in ensuring the smooth functioning of our initiative.

Responsibilities

Operations and Finance

Financial Management:

• Manage day-to-day financial activities, including accounts payable, expenses reimbursement, grants disbursements, payroll, and bookkeeping.
• Ensure compliance with regulatory requirements and budgetary constraints.
• Monitor accounts and transactions, making payments and reconciling accounts.
• Liaise with consultants, vendors, and subcontractors on contracting and invoicing matters.

Operational Support:

• Coordinate administrative tasks with Earth Island Institute, including contracts, payments, and legal compliance.
• Assist in grant management and partnership coordination.
• Contribute to the smooth functioning of day-to-day operations, addressing challenges as they arise.

Other Responsibilities:

• Assist in month-to-month management accounts and budget preparation.
• Manage travel arrangements and accommodations for the global team.
• Contribute to financial reporting to donors.

The Ideal Candidate

Are you a motivated team player with a commitment to social change? Here’s what we’re looking for:

Required:

• 5+ years of experience in operations, preferably in a nonprofit or policy advocacy context.
• Tertiary qualifications in accounting, finance, or related discipline.
• Strong organizational and project management skills.
• Excellent interpersonal and communication skills.
• Proficiency in Google Suite and a strong aptitude for technology.
• Fluency in English; other languages are an asset.

Desired:

• Experience in a global or multinational organization.
• Familiarity with grant management and fundraising principles.
• Experience working in the Global South.
• Proficiency in systems such as Nifty, Sage Intacct, and Excel.

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Title: SAMPLE COVER LETTER FOR AN OPERATIONS & FINANCE SPECIALIST

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Hiring Manager’s Name]

[Fossil Fuel Non-Proliferation Treaty Initiative]

[Company Address]

[Berkeley, CA / Delhi, IN / Lagos, NG / Jakarta, PH / Mexico City, MX]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Operations & Finance Specialist position at the Fossil Fuel Non-Proliferation Treaty Initiative, as advertised. With a strong background in operations management and a passion for environmental advocacy, I am excited about the opportunity to contribute to your mission-driven organization.

In my previous roles, I have gained extensive experience in financial management, budgeting, and grant administration. My ability to streamline processes and ensure compliance with regulatory standards has resulted in improved efficiency and effectiveness within my teams. I am adept at coordinating with diverse stakeholders and have a proven track record of delivering results in fast-paced environments.

What particularly excites me about the role at FFNPT is the opportunity to work at the intersection of environmental justice and policy advocacy. I am inspired by your commitment to addressing the urgent challenges posed by climate change and am eager to contribute my skills to advance your initiatives.

I am confident that my experience and qualifications make me a strong fit for this role, and I am eager to bring my enthusiasm and dedication to your team. Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to the success of the Fossil Fuel Non-Proliferation Treaty Initiative.

Sincerely,

[Your Name]

Possible Operations & Finance Specialist Interview Questions With Answers

1. Can you tell us about your experience in operations management, particularly in a nonprofit context? Answer: Certainly. In my previous role at [Previous Company], I was responsible for overseeing the day-to-day operations of our nonprofit organization. This included managing financial activities, coordinating with vendors and partners, and ensuring compliance with regulatory requirements. I implemented streamlined processes that resulted in cost savings and improved efficiency within the organization.
2. How do you approach financial reporting and budget preparation? Answer: When it comes to financial reporting, I believe in accuracy, transparency, and timeliness. I ensure that all financial statements are prepared in accordance with generally accepted accounting principles and provide a clear overview of our organization’s financial health. As for budget preparation, I collaborate closely with department heads to understand their needs and priorities, and I use that information to develop comprehensive and realistic budgets that align with our strategic objectives.
3. Can you give an example of a challenging operational issue you faced and how you resolved it? Answer: Certainly. In a previous role, we encountered a significant delay in processing vendor payments due to an outdated invoicing system. To address this issue, I conducted a thorough review of our processes and identified opportunities for improvement. I implemented a new invoicing system that automated much of the process and reduced processing times by 50%. This not only resolved the immediate issue but also improved overall efficiency within the organization.
4. How do you prioritize tasks and manage competing deadlines? Answer: Prioritization is essential in my role, especially when managing multiple tasks and deadlines. I start by identifying the most critical tasks and deadlines, based on their impact on our organization’s goals. I then allocate time and resources accordingly, ensuring that urgent tasks are addressed promptly while also making progress on longer-term projects. I regularly review and adjust priorities as needed to ensure that we stay on track to meet our objectives.
5. How do you ensure compliance with regulatory requirements in your financial management processes? Answer: Compliance is a top priority in financial management, particularly in a nonprofit context. I stay up-to-date on relevant regulations and standards, including tax laws, accounting principles, and grant requirements. I implement robust internal controls and procedures to ensure that all financial transactions are properly authorized, documented, and reported. I also conduct regular audits and reviews to identify and address any areas of non-compliance proactively.
6. Can you give an example of a successful partnership or collaboration you facilitated in your previous role? Answer: Certainly. In my previous role, I spearheaded a partnership with a local community organization to expand our outreach efforts. I worked closely with their team to develop joint programs and initiatives that aligned with both of our organizations’ goals. This partnership not only increased our reach and impact with the community but also fostered a sense of collaboration and shared purpose. By leveraging each other’s strengths and resources, we were able to achieve our objectives more effectively and make a meaningful difference in the lives of those we served.