JUNIOR ACCOUNTANT

JUNIOR ACCOUNTANT

Location: Nairobi (Kikuyu)

Salary: Ksh 50,000-55,000

Our client, a prominent logistics and distribution company, seeks to onboard a skilled Junior Accountant. We are in search of a candidate with at least 3 years of experience in accounts receivables and payables, particularly within the FMCG industry, with a specialization in distribution. The ideal applicant will also possess proficiency in stock management and bank reconciliations.

DUTIES & RESPONSIBILITIES

1. Daily Revenue Reconciliation: Ensure all daily revenues are reconciled, verifying balances against receipts.
2. Document Management: Create and maintain backup documents for cancellation, dummy credit, and journal upload activities.
3. Supplier Queries: Address supplier queries regarding invoices and payments in a timely manner.
4. Vendor Account Reconciliation: Verify vendor accounts by reconciling monthly statements and associated transactions.
5. Monthly Account Reconciliation: Perform monthly reconciliations of accounts to ensure accuracy.
6. Work Verification: Reconcile processed work by verifying entries and comparing system reports to balances.
7. Invoice Verification: Verify invoices against contract terms and other agreements.
8. Vendor File Maintenance: Maintain vendor/supplier files and monitor accounts to ensure payments are current.
9. Accounts Receivable Accuracy: Ensure accuracy of accounts receivable information impacting financial statements.
10. Monthly Reporting: Provide timely and accurate monthly reports including revenue and accruals, along with debtor analysis.
11. Debt Management: Reconcile and manage accounts receivable, ensuring outstanding debt balances are accurate and maintained at acceptable levels.
12. Invoice Preparation: Ensure timely and accurate preparation of customer invoices for goods supplied and services rendered, addressing billing queries promptly.
13. Account Monitoring: Continuously monitor company accounts and balances to ensure payments and transactions are up-to-date.

Requirements

• Bachelor’s Degree or above in Accounting, Finance, or equivalent.
• CPA Part II or equivalent certification.
• Minimum 3 years of related working experience in the Accounts function.
• Proficiency in Navision software.
• High integrity and honesty.
• Accurate, efficient, and organized within daily responsibilities.
• Ability to work effectively as part of a team.

How to Apply

Please submit your application to cvs@execafrica.com by 3rd May, 2024, indicating the position you are applying for in the subject line of the email.

Note: Execafrica Recruitment Limited does not charge any recruitment fee to candidates for interviews and job placements.

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SAMPLE COVER LETTER FOR A JUNIOR ACCOUNTANT

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Junior Accountant position at [Company Name], as advertised. With a Bachelor’s Degree in Accounting and over three years of experience in accounts receivables and payables, particularly within the FMCG industry, I am excited about the opportunity to contribute to your esteemed organization.

During my previous roles, I have demonstrated proficiency in reconciling accounts, addressing supplier queries, and preparing timely financial reports. My experience with Navision software has equipped me with the necessary skills to navigate financial systems efficiently, ensuring accuracy and compliance at all times.

I am particularly drawn to [Company Name]’s reputation for excellence in logistics and distribution, and I am eager to be part of a dynamic team dedicated to delivering outstanding results. I am confident that my strong work ethic, attention to detail, and collaborative mindset make me a suitable candidate for this role.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experience align with the needs of your team. Please find attached my resume for your review.

Sincerely,

[Your Name]

HOW TO BE A SUCCESSFUL APPLICANT FOR THE JUNIOR ACCOUNTANT ROLE

1. Tailor your resume to highlight relevant experience in accounts receivables, payables, and financial reconciliation.
2. Demonstrate proficiency in Navision software or similar financial management systems.
3. Showcase your ability to work effectively within a team environment.
4. Emphasize your attention to detail and accuracy in managing financial records.
5. Prepare to discuss specific examples of how you have addressed supplier queries and reconciled accounts in previous roles.
6. Familiarize yourself with [Company Name]’s values and culture to demonstrate alignment during the interview process.
7. Be proactive in addressing any potential gaps in qualifications by highlighting transferable skills and relevant experience.
8. Practice active listening and effective communication skills to convey your suitability for the role during interviews.
9. Research common interview questions for accounting positions and prepare thoughtful responses in advance.
10. Follow up after the interview with a thank-you email expressing your continued interest in the position and reiterating your qualifications.

Possible Junior Accountant Interview Questions With Answers

1. Can you walk us through your experience with accounts receivables and payables? Answer: Certainly. In my previous role at [Previous Company], I was responsible for managing both accounts receivable and payable processes…
2. How do you ensure accuracy when reconciling accounts? Answer: When reconciling accounts, I meticulously compare entries and system reports to identify any discrepancies…
3. How do you handle supplier queries regarding invoices and payments? Answer: I address supplier queries promptly and professionally, providing detailed explanations and resolving any issues to their satisfaction…
4. Tell us about a time when you had to prepare timely financial reports. Answer: In my previous role, I was tasked with preparing monthly financial reports…
5. How do you prioritize tasks when managing multiple responsibilities? Answer: I prioritize tasks based on urgency and importance, ensuring that deadlines are met without compromising accuracy or quality…
6. Can you discuss your experience with Navision software or similar financial management systems? Answer: I am proficient in Navision software, having used it extensively in previous roles…
7. How do you handle confidential financial information? Answer: I understand the importance of maintaining confidentiality when dealing with financial data…
8. Tell us about a challenging reconciliation you had to perform and how you resolved it. Answer: There was a discrepancy in the accounts receivable ledger…
9. How do you ensure compliance with accounting standards and regulations? Answer: I stay updated on accounting standards and regulations through continuous learning and professional development…
10. Can you describe your approach to working collaboratively within a team? Answer: I believe in open communication and collaboration…

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