Project Assistant (1993) at The Fred Hollows Foundation | Kenya – 2024

Project Assistant (1993) at The Fred Hollows Foundation | Kenya – 2024

ABOUT THE FRED HOLLOWS FOUNDATION

The Fred Hollows Foundation is a renowned international development organization dedicated to preventing blindness and restoring sight worldwide. Upholding the vision of Professor Fred Hollows, we believe in ensuring quality eye care for all individuals regardless of their geographical location. Renowned for our unwavering commitment to excellence, we are catalysts for impactful change. Operating in over 25 countries across Africa, South Asia, Southeast Asia, the Middle East, the Pacific, and Australia, we have restored sight to over 3 million people globally. Our ambitious five-year strategic plan aims to further our mission of eliminating avoidable blindness and visual impairment while advocating for the sight and health rights of Indigenous Australians.

Recognized for our dedication, we proudly received the Employer of Choice Award (Public Sector and NFP) at the 2022 Australian HR Awards. Moreover, we are endorsed and partnered with The Life You Can Save.

To explore our endeavors further, visit our website at The Fred Hollows Foundation.

ABOUT YOU

As a prospective candidate, you possess exceptional interpersonal skills, adept at managing diverse relationships through collaborative consultation, communication, and negotiation. Your problem-solving prowess shines as you exhibit resilience and initiative in overcoming challenges. Your ability to thrive under pressure while managing multiple priorities sets you apart, complemented by proficient presentation skills—both written and oral—capable of communicating technical materials to various audiences across different platforms.

Moreover, you embody an energetic self-starter, equipped with the flexibility and adaptability to navigate dynamic environments successfully. Your integrity, ethics, and commitment to confidentiality are unwavering, paralleled by your capacity to cultivate robust relationships with stakeholders from diverse backgrounds. Financial management, particularly in budget development and monitoring, is within your realm of expertise. Additionally, your adeptness at meeting deadlines, coupled with strong organizational skills and autonomy in both independent and team settings, positions you as an ideal fit for our team.

THE OPPORTUNITY

As a Project Assistant, you will play a pivotal role in supporting the project team’s coordination and implementation of approved project activities. Collaborating with county-level partners in Kenya, you will ensure the timely and efficient delivery of high-quality outcomes aligned with project objectives. The Integrated Cataract project seeks to bolster the capacity of county health systems, fostering accessible eye healthcare for all, including marginalized communities, women, and girls. Anchored within a health system strengthening framework, the project endeavors to integrate eye health into the Universal Health Coverage Framework.

KEY RESPONSIBILITIES

• Support the implementation of approved projects as per agreed Implementation Plans and budgets.
• Collaborate with the Program Manager to ensure the timely planning, implementation, monitoring, and reporting of program activities.
• Build partners’ capacity and facilitate the mobilization of services to initiate and complete activities.
• Ensure equitable access to eye health services in coordination with program stakeholders.
• Assist in financial budgeting, monitoring expenditure against targets, and ensuring compliance with financial policies.
• Facilitate engagements with county health teams and relevant partners to foster collaboration and mutual support.
• Contribute to communication and fundraising initiatives by sharing compelling beneficiary stories and adhering to branding guidelines.

WHAT YOU’LL NEED TO SUCCEED

• Minimum of 2 years’ experience with a reputable NGO.
• Proficiency in project design, management, and budget development.
• Hands-on experience in project implementation and partner engagement.
• Knowledge of health and development issues in Kenya.
• Experience in health advocacy and partner capacity development.
• Ability to facilitate skills development and training initiatives.

HOW WE RECOGNIZE YOUR CONTRIBUTION

Through our internal programs and employee benefits, we aim to create an environment where you feel supported and empowered. Whether your focus is on continuous learning, professional development, or achieving work-life balance, we offer a range of programs to support you.

To explore our benefits further, click here.

APPLICATIONS

To apply for this position, please click the “Apply” button below and submit your CV and Cover Letter.

Applications close on Sunday, 9th of June 2024.

The Fred Hollows Foundation is committed to protecting the rights of children and community partners in all areas where we work. Applicants are advised that we reserve the right to conduct police checks and other screening procedures to ensure a safe environment.

Please note: We do not accept CVs via agencies for this role. Please ensure all communications are in English language.

SAMPLE COVER LETTER FOR A PROJECT ASSISTANT POSITION

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Project Assistant position at [Company Name], as advertised. With a strong background in project coordination and a passion for organizational efficiency, I am confident in my ability to contribute effectively to your team.

In my previous role as a project coordinator at XYZ Company, I gained valuable experience in managing multiple projects simultaneously, coordinating with cross-functional teams, and ensuring timely completion of deliverables. I developed and maintained project schedules, tracked progress, and facilitated communication between team members to ensure alignment with project goals.

One of my key strengths is my attention to detail, which allows me to identify potential issues early on and proactively implement solutions to keep projects on track. I am highly proficient in utilizing project management tools such as Asana and Trello to streamline workflows and enhance collaboration.

Additionally, I possess excellent communication skills, both verbal and written, which have enabled me to effectively liaise with stakeholders at all levels and convey complex information in a clear and concise manner. I am adept at preparing reports, presentations, and other project documentation to support decision-making and facilitate communication among team members.

I am particularly drawn to the opportunity to join [Company Name] due to its reputation for innovation and commitment to excellence. I am excited about the prospect of contributing to your team and supporting the successful execution of projects that drive positive impact.

Thank you for considering my application. I am eager to further discuss how my skills and experience align with the needs of your team. Please find my resume attached for your review. I look forward to the possibility of meeting with you to discuss this exciting opportunity in more detail.

Warm regards,

[Your Name]

HOW TO BE A SUCCESSFUL APPLICANT FOR THE PROJECT ASSISTANT ROLE

1. Familiarize yourself with the key responsibilities outlined in the job description.
2. Highlight your relevant experience in project management and partner engagement.
3. Showcase your understanding of health and development issues in Kenya.
4. Demonstrate your ability to advocate for health initiatives and facilitate capacity development.
5. Tailor your application to showcase your skills in financial management and reporting.
6. Provide examples of your past successes in implementing projects within deadline constraints.
7. Emphasize your communication skills and ability to work in diverse cultural contexts.
8. Prepare to discuss your contributions to fundraising and communication initiatives.
9. Be ready to articulate your commitment to The Fred Hollows Foundation’s mission and values.
10. Double-check your application for completeness and accuracy before submission.

POSSIBLE PROJECT ASSISTANT INTERVIEW QUESTIONS WITH ANSWERS

1. Can you walk us through your experience in project management within the NGO sector? Sample Answer: Certainly. In my previous role at [Previous Organization], I spearheaded multiple projects aimed at community development and healthcare access. One notable project involved [Brief Description]. Through meticulous planning and stakeholder engagement, we achieved [Outcome].
2. How do you ensure effective communication and collaboration with project partners? Sample Answer: Communication is key in any partnership. I prioritize regular meetings and clear documentation to keep all stakeholders informed. Additionally, I actively listen to partner concerns and address them promptly to foster a collaborative environment.
3. How do you handle unexpected challenges or setbacks during project implementation? Sample Answer: Flexibility is crucial in navigating unforeseen obstacles. I approach challenges with a solutions-oriented mindset, seeking input from team members and adapting strategies as needed to stay on track with project goals.
4. Can you provide an example of a successful fundraising or communication initiative you were involved in? Sample Answer: During [Specific Initiative], I collaborated with the communications team to create engaging content highlighting the impact of our projects. Through targeted storytelling and social media campaigns, we successfully raised [Amount] in donations.
5. How do you prioritize tasks and manage competing deadlines in a fast-paced environment? Sample Answer: I rely on organizational tools like project management software and prioritization matrices to allocate time effectively. By setting clear deadlines and regularly reassessing priorities, I ensure that critical tasks are completed on schedule.

Don’t see a fit at this time? Don’t worry. Join our Talent Network and get notified about the latest opportunities at The Fred Hollows Foundation.

We wish you the best in your application process. The Fred Hollows Foundation is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become